Our Japanese Construction Company client is seeking a skilled Project Secretary to join their team. Please see the details below:
Qualifications:
Bachelor's degree in administration/management is highly preferred
Have minimum 2 years of experience as GA/Project Secretary
Having experience in Engineering or Construction site/Construction Business is advantage
Familiar with Car, Accomodation, Working Permit arrangement
Proficient with Microsoft Office
Proficient in English (verbal and communication)
Proficient in Japanese is advantage
Highly initiative
High level of confidentiality and ethics required
Responsibilites:
Provide and distribute Minute of Meeting and meeting summary
Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Conduct and Initiate meeting schedule and schedule arrangement of party involved
Arrange various important information and documents required by related working area
Provide support to the working area in sending message, memos and documents to all staff
Sort and prioritize incoming information, requests and communicate them accurately
Handle confidential documents and ensuring they remain secure
Maintain electronic and paper records ensuring information is organized and easily accessible
Other secretarial tasks as instructed by direct superior